Is Your Hospitality Business Missing Out On Valuable Capital Allowance Reliefs?

Is Your Hospitality Business Missing Out On Valuable Capital Allowance Reliefs?

It is estimated that half of all hotel, pub and restaurant businesses in the UK are missing out on thousands of pounds worth of capital allowance tax relief.

Capital allowances are available when you buy, build or refurbish commercial property. For hospitality businesses this could include anything from the kitchen equipment, lighting, decor, fit-out or even the air conditioning or hot and cold-water systems in the premises the business operates from. This is true for both owned premises or for building with a long lease.

And things are looking up…

In the 2018 Budget, the Government announced an increase to the Annual Investment Allowance (AIA) from £200,000 to £1m per year.

The AIA allows you deduct 100% of the costs of ‘plant and machinery’ you purchase from your annual taxable profit for the year, up to the annual limit. That’s up to £200,000 of corporate tax relief in the same year you incur the costs.

What's included

For the hospitality industry the following items could qualify for capital allowance claims:

New developments – new builds or the extension of an existing premises. By involving a tax advisor in the construction planning phase, the tax relief process can be managed proactively to make the most of reliefs.  A new ‘Structures and Buildings Allowance’, for newly acquired commercial buildings, is now available to give relief against tax over a 50 year period for the costs of the actual building itself.  This only applies to new construction costs incurred after 29 October 2018.

Buying or selling an existing commercial property – If you are buying or selling property it is now important to make sure the seller has captured any reliefs already in the building, or the new purchaser will be limited in what further reliefs can be claimed (a “pooling” requirement). It is worth making sure you have maximised your own reliefs before passing these opportunities to a new purchaser. If you are buying, being aware of the available reliefs will ensure you do not miss out on future claims.

Renovation of existing buildings – expenditure on refurbishments, alterations and fit-outs should be carefully reviewed to make sure you maximise the tax reliefs available.

Plant and machinery costs – qualifying items such as kitchen equipment, furniture, tills and other computer systems as well as building fixtures, such as kitchens and bathrooms could also be claimed for.

More than the limit?

When a business spends more than the qualifying limit, additional expenditure generally attracts additional annual writing down allowance depending on the type of asset. This will reduce from 8% to 6% from April 2019 considering the recent increase to AIA.

How to claim

Calculations for claiming capital allowances are complicated. Most business owners who own commercial property are unaware of the potential benefits on offer.

To make the most of any claim, it is worth enlisting the help of a professional advisor to fully investigate the claims potential. Variables such as accounting period and taxable profits need to be considered, and expenditure needs to be examined carefully to ensure all claimable assets are included.

We work with experienced surveyors and a free of charge consultation can be organised. Work can be done on a contingent basis, so the fee is linked to any tax savings made. 

What to look out for

Even if you don’t have enough taxable profits to benefit from capital allowances it is still worth investigating the claims process. This is because if you identify the capital allowance now, you may be able to claim them in future years.

If your business is part of a group of companies (a common occurrence in the hospitality sector), your capital allowances can be set against other companies in the group.

It is worth noting however that only one claim for AIA can be used in a group of companies or individual companies under common control.

What next?

If you are a UK tax payer who owns or is planning to buy business premises, we can help you make the most of capital allowances, so you claim all the tax relief you’re entitled to.

For more information or to arrange a review contact Anne-Maree Dunn or Victoria Nicoll via charlotte.read@wmtllp.com or visit our website www.wmtllp.com.


Tax Efficient Profit Extraction for Business Owners

Tax Efficient Profit Extraction for Business Owners

You’ve worked hard to set up your business and things are going well. You want to reward yourself for your efforts. But how do you take money out of your business in a way that is both tax efficient and right for you?

There are a number of factors that need to be considered when extracting profits from your business. First and foremost, you should think about the tax you will pay on the money you take out of your business. The nature and structure of your business, your lifestyle needs, and personal goals are also important factors to look at when choosing the right option.

Main ways to extract profit

There are several options business owners can use to take money out of their business. The four main ways are:

  • Salary
  • Dividends
  • Pension
  • Sale of the business

Salary vs dividends

The age-old question of ‘salary vs dividend’ is important not just from a tax perspective but in considering the numerous commercial, financial, personal and longer-term consequences of choosing the ‘correct’ combination of the two.

Dividends can be paid to anyone who owns shares in the business providing the company has enough profits or reserves.

In 2017/18 the first £5,000 of dividends were tax free, but this was reduced to £2,000 per annum in the 2018 budget.  Any dividend amounts over the newly reduced allowance are taxed at the banded rates shown in the table below. Dividends, unlike salary, are exempt from National Insurance Contributions but they are not a tax-deductible expense for corporation tax purposes.

From a tax perspective taking a modest salary alongside dividends can be beneficial. By taking a minimum salary below the income tax rate threshold (£12,500 for 2019/20) and keeping your salary just above the qualifying threshold for a state pension, you can make the most of your wage.

Pensions

When it comes to saving for retirement, you could see some immediate benefit from pension contributions. Pension contributions allow you to extract profit from your company while still benefiting from tax relief.

If the company pays into the pension fund, this money isn’t treated as a taxable benefit on the individual but it is deductible for corporation tax, meaning it is tax efficient.

There is currently a £40,000 limit on the contributions made into an individual pension pot each year. This is however, reduced for any person with an annual salaried income that exceeds £150,000.

When withdrawing money from your pension pot, the first 25 per cent is tax-free. After this, any withdrawals will be taxed at the current tax rate, which is generally lower than at the time the money is paid into the scheme.

For hospitality businesses it is also worth considering how the use of a Tronc scheme and its tax benefits can factor into the profit extraction practice.

Business Sale

Another option could be to ultimately sell the company. If the company is a trading company shareholders could be entitled to Entrepreneurs Relief. The owner would pay 10% tax on the sale of the shares, but any remaining profit within the company would have already been subject to corporation tax at the current rate.

If you are considering business sale as an option, it is wise to consider how easily you can sell the company and whether it will generate enough capital to achieve your goals – whether they are funding for a new venture, a career change, or retirement.

If you are viewing your business as your ‘pension’ it may be worth considering contributing to a personal pension alongside this as it remains a ‘better’ tax rate and can be more secure.

The Optimal Solution

Ultimately, the optimal solution is about balancing a combination of options to make the most of your money and all available tax reliefs and allowances.

As well as the four options detailed above, you may wish to consider benefits (life & health  insurances, phones, tax efficient vehicles etc), renting personally owned assets, bonuses, loans and interest on loans, personal expenses and family tax planning as options for maximising your renumeration package.

How we can help

What is best for you will depend on your lifestyle needs, personal goals and your commercial situation. With so many options available, it is advisable to seek advice.

To make the most of your tax situation we can review any current renumeration strategies and help you plan for the future to make the most of your money.

To arrange a remuneration review, contact Victoria Nicoll at WMT Accounting via charlotte.read@wmtllp.com or visit our website www.wmtllp.com.


Brand and Reputation Protection: Legal Prevention and Legal Cure

Brand and Reputation Protection: Legal Prevention and Legal Cure

Practical tips for restauranteurs in relation to branding and IP

An AIR workshop with a presentation and discussion led by Thomas Snell and Passmore.

Identify the status of workers producing IP for your business. Are they employees? If so, are the creating the IP during the course of their employment? If so, the IP belongs to the employer

If there is any doubt about whether your workers are employees or if the projects they are working on fall outside the scope of their employment, it would be worth carrying out a review of your employment contracts.

When commissioning any works from non-employees, such as consultants, photographers, graphic designers, chefs, web designers or possibly even from co-directors,

make sure you always confirm the commission in writing and where necessary, obtain a written assignment of any IP they will be creating for you – or at the very least a suitable licence to give you control of the work.

Ensure that recipients of confidential information sign a confidentiality agreement before releasing confidential information to them. This includes employees, consultants, and possible trade partners. Include a confidentiality clause in employment contracts

Make staff aware that it is a breach of confidential information and their terms of employment to pass on confidential information of your customers. This may also result in fines from the ICO.

Restrict access to confidential information. Make sure that information is disseminated on a need-to-know basis.

It is always sensible to keep records that show what projects each employee or consultant has worked on, so if legal action needs to be taken, you can prove what information they are likely to have in their possession.

Remind departing employees and consultants of their obligations of confidentiality and ask them in writing to confirm that they have returned all company property, which includes IP and confidential information.

Consider registering trademarks or designs, if these are valuable to your business and you want a monopoly right to use the brand

Businesses seeking court protection need to take action promptly to restrain any misuse of IP rights or confidential information.

Delay is a bar to obtaining an injunction. So acting as soon as you discover the problem is key.  Cease and desist letter to secure undertakings followed by court action if sufficiently serious. Alternatively notice and take down procedures.

However, are there non legal options? SEO, working with marketing agency that can help boost rankings and reduce ranking of negative pages?

Finally, think about monitoring your IP to enable swift action to be taken.

This means that periodically you should carry out internet searches, trade directory searches, company name searches and possibly even trade mark searches, to see whether any of your IP is being misused.

Consider non-legal alternatives to deal with disputes such as SEO.

For further advice on this subject, please visit the Thomas, Snell & Passmore website.


Tax Efficient Profit Extraction

Tax Efficient Profit Extraction

On Wednesday 22nd May, WMT Corporate Tax Director, Victoria Nicoll hosted an interactive session on ‘how best to extract profit from your business’. This included a round-table discussion on how to apply some general principles to different scenarios, businesses, and shareholder groups.

During the session, we looked at the age-old question of ‘salary vs dividend’ from multiple perspectives – taxation (of course!) as well as the commercial, financial, personal, and longer-term consequences of choosing the ‘correct’ combination of the two forms of income.

This led to an interesting discussion on the (often under-used) company pension contributions to personal pension plans as well as how the use Tronc schemes can factor in your profit extraction approach. We talked about benefits in kind, loans (both ways), expenses and use of personal assets amongst other things.

These informal sessions are a great way to learn about the practical and technical issues you and your business may face, with the additional benefit of learning from real-life examples. They are also a great opportunity to ask questions about how you can apply general principles to your particular situation or business.

For advice on extracting profit from your hospitality business, contact WMT’s Victoria Nicoll by calling 01727 808204 or by emailing victoria.nicoll@wmtllp.com.


National minimum wage – are you sure your hospitality business is compliant?

National minimum wage – are you sure your hospitality business is compliant?

National minimum wage – are you sure your hospitality business is compliant?

National minimum wage – are you sure your hospitality business is compliant?

National Minimum Wage (NMW) enforcement activity by HM Revenue & Customs has reached new levels. During 2018, only offshore tax avoidance enquiries exceeded those into NMW compliance, resulting in many businesses facing lengthy and costly reviews, fines and large repayments to workers.

Often, such employers have inadvertently made ‘technical breaches’ or fallen foul of a changed interpretation of the rules. Nonetheless, more than 600 employers were publicly named and shamed named in 2017/18 for owing millions of pounds to over 200,000 workers.

Leading hospitality businesses such as Wagamama, Marriott and TGI Fridays found themselves at the top of the ‘name and shame’ list, facing adverse publicity and comment. If large organisations with extensive resources can make mistakes, anyone can.

Why is our industry a target for NMW enquiries?

The way in which staff earnings are paid – basic pay which counts towards NMW income, and tronc, tips and gratuities which don’t – makes many businesses in the sector vulnerable to what may seem very minor technical mistakes or misunderstandings.

With NMW the devil is in the detail, as others have found out to their cost. You can easily put yourself at risk if you aim to pay at or above the NMW rates. This is true for staff paid hourly or for those who are salaried whose basic rate is designed to match NMW levels.

Remember, it’s easy for a current or former employee to complain to HMRC – and the onus is on you to disprove their allegation, not the other way around.

Are you at risk?

If your answer is ‘yes’ to any of the following questions, you urgently need to review your processes:

  1. Do you keep time records for hourly staff, but not for salaried staff?
  2. Do you record clocking on and off times, but not break times?
  3. Do your contracts for salaried staff fail to explicitly state the number of basic hours they are expected to work in a year?
  4. Do you pay your salaried staff on a fortnightly or four-weekly basis?
  5. Do you ask staff to supply (or cover the cost of) clothing they wear as part of a dress code (e.g. white shirt, black shoes)?
  6. Does a worker ever take a trial shift that you do not pay them for (eg a failed trial shift)?
  7. Do you charge your live-in staff more than £49 per week for rent and/or bills?
  8. Do your staff pay deposits for uniforms, locker keys, swipe cards and similar items?
  9. Do your staff buy goods and/or services from you that they pay for via the payroll?
  10. Do you have a salary sacrifice scheme in place for workers on NMW?

How we can help

If any of these questions have left you concerned, we can help.

Whether you just have a few loose ends to tie up, need to make some changes to become NMW compliant, or are in the middle of an HMRC investigation, our experienced team will provide the help and support you need.

Contact us on 01727 838255 or at hospitality@wmtllp.com to arrange a free initial discussion.


Alliance of Independent Restaurants

Chains are a threat to London’s vibrant small restaurants

Chains are a threat to London’s vibrant small restaurants

Alliance of Independent Restaurants

WE READ your recent article with interest [“London nearly at ‘peak restaurant’ as closures reach an all-time high”, November 7] .

London is a gastronomic success story that rivals any capital city but we agree that there are now almost too many restaurants vying for trade.

Every business in any commercial sector takes its chances in the economic survival of the fittest. We are now seeing unprecedented levels of restaurant closures but not simply because of sheer numbers.

Over-expansion and risky borrowing has seen off some well-known high-street chains. Each closure has been documented by the media but we mourn the loss of the many small independent businesses that do not warrant newspaper inches.

Such restaurants have not closed due to excessive expansion or negligent management but because of ever-increasing rents, extortionate rates and spiralling raw-produce costs — costs forced up by scale-hungry chains prepared to pay ridiculous premiums to dominate high streets.

The fabulous culinary success of this city is built on the hard work and creative spirit of the independent operator. Every chain started with a single shop. We urge London’s diners to support the independents.

Paul Merrett
Alliance of Independent Restaurants

Editor's reply

Dear Paul

THE rise in restaurant rents and business rates — Philip Hammond’s recent gesture towards small operators will not impact usefully on the sector — not to mention increased staff costs, mandatory pension schemes plus competition in hiring arising from the prospect of Brexit, are not helpful to the restaurant business. It always will be a tough market where a profit margin of 10 per cent is viewed as an acceptable result. Probably a certain amount of schadenfreude infects the news around the demise of over-exuberant groups and chains but well managed they serve a purpose.

Independent restaurants reap the rewards of an ingrained eating out habit and definitely benefit from the chatter that arises on social media. My reviews mention seven or eight independent ventures every week.

Readers do support independents. They queue around the block to get into the latest thrill ride.”

Fay Maschler
Restaurant critic

This article originally appeared in the Evening Standard.


Alliance of Independent Restaurants

South East restaurant operators optimistic despite the ‘casual dining crunch'

South East restaurant operators optimistic despite the ‘casual dining crunch’

Alliance of Independent Restaurants

Leading South East law firm Thomson Snell & Passmore recently surveyed clients operating in the UK restaurant sector to gauge the overall sentiment regarding the challenges being faced by the mid-tier dining industry, dubbed the ‘casual dining crunch’.

Respondents were composed of independent restaurant operators in the South East of England and London-based agents also took part in the survey. The overall feedback was positive with the majority of respondents adamant that there will be opportunities for their businesses. In response to the question: “Do you see opportunities for your business (and those of your clients) emerging from the ‘casual dining crunch’?”, over three-quarters of the respondents (83%) answered with an optimistic ‘yes’. Delivery services are being developed by independents and chains alike to respond to client demands.

The 18 survey respondents identified the causes of the ‘casual dining crunch’ as detailed below:

  • Over half of the respondents (67%) deemed this to be the result of oversaturation of the market;
  • 17% said that the ‘casual dining crunch’ is a result of consumers getting bored of big brands and wanting to support local/independent restaurants instead;
  • Only 5% of respondents feel that consumers want to try a ‘new’ experience; and
  • 11% believe that the current challenges being faced by the sector is a natural dip in the cycle.

Other findings in the survey included:

  • 64% of the 14 restaurant operator respondents identified both attracting/retaining staff and the cost of supplies as their most significant post-Brexit concern; 29% said it was solely the cost of supplies; and 7% highlighted no concerns post-Brexit; and
  • 71% of the respondents answered that they are dealing with the business rate increases by incurring the cost internally, whilst just over a quarter (29%) are passing the cost, or a portion of the cost, on to customers.

The UK restaurant sector is currently experiencing a period of change and adjustment. The industry is seeing the disappearance of existing brands who are struggling to meet rising costs, including staffing, however, this is balanced with the emergence of new brands and the growth of independent restaurants. Millennials who are a key demographic for eating out are more than ever before in tune with what they want and restaurant operators are responding. This is demonstrated by restaurants’ increasing engagement with social media platforms such as Twitter and Instagram.

Mark Hillier, Director of real estate firm DMR Property, who participated in the survey, observed: “We are seeing a landslide adjustment in the UK restaurant sector.” He predicted that, “We will start to see more exciting new brands offering better quality and diversity entering into the market.

Alisa Sweeney, Commercial Property Partner at Thomson Snell & Passmore, who led the survey, commented:

The key takeaway from this survey is that despite the challenges and oversaturation in the UK restaurant sector, otherwise dubbed the ‘casual dining crunch’, local independent restaurants see room for revival and opportunities for their businesses.

The survey findings, especially the responses from the restaurant operators, are very positive and show that it’s not all doom and gloom. The shifting sector is paving the way for smaller independent restaurant operators to establish themselves in the marketplace.

There is an abundance of opportunities for independents and chains alike to reassess their concepts and strategies, and to develop and grow their businesses. From innovating delivery services to trialling new dishes, restaurants who are willing and ready to adapt to change can continue to attract new customers.”

Ends

For more information contact:

Clementine Hay, Byfield Consultancy, clemmie@byfieldconsultancy.com or 020 7092 3991.

Charlotte Eberlein, Thomson Snell & Passmore, charlotte.eberlein@ts-p.co.uk or 01892 701301

Survey Respondents

  • The 18 survey respondents consisted of 13 based restaurant operators based in the South East of England, one restaurant chain operator and four London-based agents.
  • The turnover of the restaurant operator respondents:
    • 92% have a turnover of over £100,000;
    • 8% fall within the £50,000 to £100,000 turnover bracket; and
    • One respondent opted not to disclose this information.

Thomson Snell & Passmore LLP

  • Thomson Snell & Passmore LLP is one of the largest firms in the South East outside London with over 240 people including over 130 lawyers advising private individuals, directors, PLCs, subsidiaries of overseas companies, SMEs, owner managed businesses, local authorities and charities.
  • We are ranked by the leading independent guides to UK law firms in 29 specialist practice areas and are proud to have in our teams 26 lawyers recognised as “leaders in their field”.
  • With offices in Tunbridge Wells and Thames Gateway the firm has earned a reputation over generations for continuously aligning itself with clients’ ever changing needs, providing intelligent and practical legal advice and delivering exceptional client service.
  • The commercial group provides advice on mergers and acquisitions, commercial contracts, employment law, dispute resolution and to those involved in land acquisition, development, planning and construction.
  • The firm’s private client group is one of the largest in the South East offering leading expertise in property, family, tax planning, trust management, probate, clinical negligence and personal injury and Court of Protection.


Alliance of Independent Restaurants

Sustainability in restaurants

Sustainability in restaurants

Alliance of Independent Restaurants

When facing endless rises in variable costs alongside the impending issues brought on by the B-word, being forthcoming with sustainable practices is often put on the back burner.

The recent lightbulb moment and external pressures have seen a sweep in plastic straws being replaced by cornstarch, as well as a novelty saving to the consumer when they bring in their Keep Cup for their coffee – never has it felt so smug to carry around a reusable mug. It’s not enough anymore to write a pretty blurb on the menu citing the happy life of the pre-steak cows, fit for a child’s bedtime story. Consumers want more – they know more too – but what does it really mean to be sustainable and how can it be done?

The next generation

Firstly, let’s look at the younger age groups and the burgeoning pressure that will only heighten with the wash of new generations. Children in primary schools are taught about the different bins for the separated rubbish, whilst some adults are still slow to recycle their waste. 9 out of 10 Gen Z students believe that restaurants should create a menu that helps them make sustainable choices and 81% of them will choose a restaurant based on the environmental impact of the menu, according to a Hardens survey done on behalf of the SRA. For a generation whereby social media and all things digital will be part and parcel of their lives, recycling and their environmentalism will also be ingrained. People are finally ‘woke’ as consciousness and social awareness hits the mainstream.

“81% of Gen Z will choose a restaurant based on the menu’s environmental impact”

Hardens

To be a successful restaurant in 2018 and beyond, your business plan needs to have a CSR section, as it would marketing or finance. Sustainability covers everything from how you treat the planet, to what’s on your plate as well as how you treat those people who are in your business, either visiting or working. It’s good for the environment and it is good for your business in the long term.

The latte levy

The ‘latte levy’ was declined which seems strange considering single-use plastic bags usage reduced by 85% in the first 2.5 years following the 5p charge, according to the Guardian, showing that the general public listen and, collaboratively, is a force to be reckoned with. Habits are altered and benefits are manifested. You only need to read the stats behind the 156.6% rise in reusable cups in the first six weeks of a Starbucks trial that charges customers 5p for ordering drinks supplied in a paper cup, according to Propel.

Food wasters

Food waste is another bigger, and rightly so. However, use this to your advantage and see commercial gains, like Skye Gyngell at Spring. Her 3-course scratch menu is just £20 a head, giving a lower entry price point to an otherwise premium menu, opening Spring up to the price-conscious theatre-going audience, selling them creative reincarnations of food otherwise destined for the bin. This menu alone has resulted in 40-60 additional covers between 5.30-6.30pm – a time when the restaurant was previously empty, according to Big Hospitality. Apps like Olio can also help you dispose of your food waste ethically and easily. They will arrange for their ‘food waste heroes’ to pick up your leftovers and will distribute accordingly. Food waste can also be avoided when cooking nose to tail like Neil Rankin who is leading the way in his no holds barred approach to cooking an animal.

“9 out of 10 Gen Z students believe that restaurants should create a menu that helps them make sustainable choices.”

Hardens

On the other end of the spectrum, you could increase the amount of veg on the menu and each individual plate. Eating more plant based is friendlier for the environment and is growing in popularity for those opting for vegan and flexitarian lifestyles as it’s healthier too.

Reducing your restaurant’s carbon footprint can be done by offering more local produce. We’re an island nation so appreciate that the monotonous UK climate does not afford many everyday items such as lemons, olive oil, oranges – to name just a few. However,  shopping seasonally, where possible, can result in locality. It also encourages regular menu changes, giving consumers choice and diversification – necessary in this world of reduced attention span and the constant need for renewal.

Be kind

Kindness is king: Hackney coffee shop, Second Shot, employs people who have been affected by homelessness, they train them up and help transition them on to long-term employment elsewhere providing an apprenticeship that serves everyone. Redemption Roasters is another socially responsible company, giving ex-offenders a step up and training to reduce their chance of reoffending. They were approached by the ministry of justice to help with this initiative. These are just two examples of businesses giving people a leg up.

Packaging is such a minefield and needs to be tackled with often a lot of research and defiance; Research to find suppliers offering products in recycled AND recyclable packaging as well as defiance to insist that your key suppliers understand and offer this. A good company for this is London Bio Packaging who offer a range of quality compostable and recyclable products.

It’s enjoyable to see timely and relevant pop-up cafes emerge to wave the environmental flag. Most recently, Ecover’s Rubbish Cafe and Percol’s ‘most sustainable coffee shop’. These interesting concepts included (respectively) payment with plastic – packaging not cards – and a hooked up pedal bike demonstrating, to any willing participant, the energy needed to power a coffee machine for just one cup(it’s a lot and completely exhausting, in case you’re wondering).

It’s a journey so start slowly. Organisations are there to help, like the Sustainable Restaurant Association. There’s that old adage of ‘not eating ingredients that your grandmother wouldn’t have heard of’ – let’s flip that on its head and contemplate ‘what would our great grandchildren do’ as, after all, the future is theirs.